What Are The Document Requirement for Export Business

For the need for export legality documents, you should have thought about having a business that has complete legality such as: SIUP (Trading Business License), TDP (sign of company registration), NPWP (principal taxpayer number) and other permits related to the product You will export. While other export documents that you must know are as follows.

SALE CONTRACT (SALES CONTRACT)

That is a document / letter of agreement between the seller and buyer that is a follow-up of the purchase order requested by the importer. It contains the terms of payment for goods to be sold, such as price, quality, quantity, method of transportation, insurance payments and so on. This contract is the basis for buyers to fill out the application for opening an L / C to the Bank.

PROFORMA INVOICE

That is, offers in the form of ordinary invoices from sellers to potential buyers. Proforma invoise is also an offer to buyers to place their orders which often often get requests from buyers so that the seller gets an import permit from the authorized agency in the importer country. This invoice usually states the terms of sale and purchase of goods. So that after the buyer has agreed to the order there will be a definite contract. The use of this invoice is also used if the settlement will be made in advance of payment before shipment, on a consignment basis or depending on the tender.

COMMERCIAL INVOICE (TRADE FACT)

That is the note of details about the amount of goods sold, the price of the goods and the calculation of the payment. This invoice is addressed by the seller (exporter) to the buyer (importer) whose name and address are as stated in the L / C and signed by the person who has the right to sign it.

LETTER OF CREDIT (L / C)

That is the guarantee from the issuing bank to the exporter in accordance with the instruction from the importer to make a certain amount payment with a certain period of time based on the submission of documents requested by the importer

COA (CERTIFICATE OF ANALYSIS)

documents that prove and explain that certain supervision and checks have been carried out on related products.

 

SI (SHIPPING INSTRUCTION)

That is a letter made by the Shipper (the owner of an item or an expedition company) addressed to the carrier / ship (shipping) to receive and load the cargo contained in the letter

PVE (APPLICATION OF EXPORT VERIFICATION)

Namely documents from exporters submitted to surveyors to submit export products that have been analyzed and verified and tested to qualify for customs because they have fulfilled export requirements.

LS (SURVEYOR REPORT)

That is the report on the results of technical import / verification conducted by an independent surveyor appointed by the Ministry of Trade.

NOTIFICATION OF EXPORT OF GOODS (PEB)

Customs documents used to notify the implementation of the export of goods. PEB is made by exporters or their proxies by using PEB software online.

NPE (NOTES FOR EXPORT SERVICES)

That is a note issued by an Export Document Checker or a Computer Service System for Goods Export Notification (PEB) submitted, to protect the entry of goods to be exported to the Customs Area and / or their loading to the transport facility.

BILL OF LADING (B / L) / AIR WAY BILL (AWB)

That is the receipt of the goods that have been loaded into the ship which is also a proof of ownership of the goods. Also as proof of the existence of a contract or agreement to transport goods by sea. Air Way Bill (AWB) is the same document as B / L which explains ownership of imported goods carried out using the air line.

PACKING LIST

This document is made by the exporter explaining the description of the goods packed, wrapped, tied in a crate that is usually required by customs.

CERTIFICATE OF ORIGIN (COO)

A statement signed to prove the origin of an item is used to obtain import duty facilities or as a quota counter in the destination country and to prevent the entry of goods from prohibited countries. documents stating the origin of the goods we import, usually in the issue by e-commerce (Trade Department) in the country of origin of the goods.

QUALITY STATEMENT

That is the proof of accountability issued by the insurance company at the request of the exporter or importer to ensure the safety of the goods sent. An insurance policy is important because it can prove that the items in it have been insured. This document also mentions the risks that are closed. This document states which party requests insurance and to whom party the claim is paid. Each insurance must be paid in the same currency as the L / C, except in the L / C terms there is another statement.

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